Employee Monitoring Software

Employee Monitoring is essential in every business. As a responsible entrepreneur, it is important to oversee your employees' presence in the company. However, the need for employee monitoring software to manage employees is based on multiple considerations.  

• Paying for expensive software or app licenses and not knowing if employees are using them or not.?
• Do you want to improve productivity among hybrid, remote and distributed teams?
• Would you like to improve the team’s efficiency?
• Do you want to manage your and your team’s time effectively? 
• Are you facing issues with employee performance because of their time-wasting activities?
• Is your project budget hampered due to poor employee management?
• Have you ever billed incorrectly due to a lack of visual evidence.

If you answer yes to any of the above questions, then you need Employee Monitoring Software.

Employee monitoring software can track a wide range of activities to provide insights into productivity, time management, and resource utilization. Here’s what can typically be monitored:

1. Time and Attendance

• Login/logout times and daily work hours
• Break durations and idle time

2. Application and Website Usage

• Apps and software used during work hours
• Websites visited, categorized as productive or non-productive

3. Task and Project Activity

• Time spent on specific tasks or projects
• Progress tracking and deadline management

4. Keyboard and Mouse Activity

• Active vs. idle time based on keyboard and mouse usage
• Overall activity levels

5. Screen Monitoring

• Screenshots at set intervals (optional, for transparency)
• Live screen monitoring & recording

Employee monitoring software has become a trending tool for businesses to improve efficiency and accountability. Here’s why successful companies rely on it.

1. Boost Productivity: Studies shows that typical employee is only productive for 60% of the day across all professions. By identifying unproductive habits and streamlining workflows, managers can focus on areas that need improvement, ensuring employees stay on track.
2. Optimize Resource Utilization: Research reveals that 49% of all software installed went unused by employees., leading to wasted costs. Monitoring software helps track app and software usage, ensuring companies only pay for tools that add value to operations.
3. Enhance Remote Team Management: With the rise of remote work, 70% of remote managers’ report challenges in tracking team performance. Employee PC monitoring provides visibility into work hours, task progress, and activity levels, helping teams stay connected and productive.
4. Improve Employee Accountability- A study by the American Management Association found that 75% of employees worked more efficiently when they knew their work was being monitored. Clear data promotes a culture of accountability and reduces distractions.
5. Ensure Compliance and Security: Monitoring tools help prevent unauthorized data access, track file transfers, and ensure employees follow compliance protocols, reducing risks.

Employee monitoring tools are designed to track every single activity of employees and help organizations make informed decisions. However, before you can decide whether you should opt for it, we suggest you consider the following questions: 

• What types of activity do you want to monitor?
• What special features do you need in the employee monitoring tool? 
• What is the cost of the software?
• Do you need any specific technical skills to use the tool?
• Will your employees support the implementation of this tool?
• Does the implementation need any changes in your existing system? 

Check out the below-listed FAQs to get the necessary information to make an informed decision about choosing and implementing the best employee monitoring system. 

Employee productivity has become a crucial factor in the business's success. In fact, employees' ability to complete tasks effectively and efficiently can impact the bottom line. So, every business is now investing in different tools to track employee productivity. The purpose of utilizing tracking software for employees is to detect areas of improvement and optimize the workforce. By tracking employees' productivity, organizations can detect patterns in work output, come up with an effective resource allocation strategy, and analyze the workforce's effectiveness. However, while tracking productivity, businesses should consider the right metrics and software for accurate tracking results. 

Teams or businesses from every industry are now considering employee monitoring as they understand how it can take their team to a whole new level. Users of employee monitoring software include: 

• Remote teams
• SMBs
• E-commerce businesses
• Banks
• Large enterprises
• In-house office teams
• Startups
• IT, Sales, Finance, Support, and Human Resources
• Lawyers
• Accounting Firms and more

Every company with multiple teams can take advantage of such tools to boost productivity and reduce costs.

To avoid any negative impact of employee monitoring tools, businesses can consider the following points: 

• Establish clear objectives for using the tool
• Limit the scope of monitoring
• Focus on transparent communication
• Ensure adequate data security
• Maintain legal compliance with activity monitoring 

Today's employers have various employee monitoring system options to choose from, all supporting different technologies and techniques for activity monitoring. So, how to pick the right tracking software for employees? It is crucial to ensure that the tool you choose can reliably, accurately, and thoroughly monitor activities without affecting employee's privacy and trust. Consider the following points to pick the best option: 

• Understand your company's objective and goals to implement such tools. Whether you need to enhance collaboration or optimize workflow? Or you want to ensure workplace compliance. 
• Before making a decision, consider to involve your employees. Remember that a transparent approach to implementing an employee monitoring tool will increase trust and foster acceptance. 
• You also need to check the available features in the software. A good employee monitoring tool should have features like scalability, real-time activity monitoring, data safety, and time tracking, and it should be easy to use. 
• Read the reviews of users who have already implemented the tool and check whether they are satisfied with it or not. 
• Don't forget to consider the budget and the long-term advantages of using the tool. If the tool can bring significant enhancement in productivity and efficiency, spending a little more is fine. 

Yes, it is a legal practice. However, the laws related to this may vary from one country to another. Employers should have a valid reason to monitor employee activities and it is their responsibility to inform about this to employees. Besides, monitoring should be done with employees' consent and only during office hours.

A tracking software for employees offers detailed information on how a company's data is managed. This way, companies can identify suspicious activities or potential breaches that can happen through data transfer or email. Besides, employee monitoring can make employees cautious, preventing them from performing any unethical activities.

Yes, these tools are safe. Most platforms, such as MeraMonitor, store their data on a secure cloud storage unit, keeping it protected from malware attacks and third parties. They follow the required security protocols and have deployed advanced security features for this. Further, these tools won't change settings and stored files. So, you can use it without any hesitation.

Well, it completely depends on the subscription package you have selected. MeraMonitor employee monitoring tool is scalable and can support the requirements of small as well as large teams. In fact, it can help companies with more than 100 employees. You just need to choose the right plan based on your requirements.

Our tool allows an employee to check his/her own screenshot and active time. However, as a manager or owner of the business, you can access the timeline or screen recordings of your entire team.

No, our tool is designed with advanced monitoring technologies to run on any PC. Just ensure that your computers are updated with the latest OS version. Check out the minimum system requirements for more information.

Today's businesses, to keep running smoothly, depend on cloud technology and computers. This is a major reason behind the increasing popularity of employee monitoring tools. If you are looking for the best option for your organization, MeraMonitor can be an excellent choice. This tool, utilizing advanced features, accurately records employee screen activity. Besides, it offers comprehensive reports on employee productivity, work time, application tracking, internet activity, and other major metrics, as well as data points. 

Apart from this, our tool comes equipped with so many useful features. For instance, it can identify potential insider threats, flag employee activity that deviates from the workplace policy, detect areas of opportunities, and more. So, MeraMonitor is a comprehensive and reliable employee monitoring platform and can be used by small to large-scale businesses.