Real-Time Screenshot Monitoring Without Micromanagement

There are no second thoughts on accepting that, the pandemic introduced employee desktop monitoring tools to 80% of the successful businesses. But they have stuck to it post-pandemic because of the alluring features it offers. Employee monitoring tools have been proven advantageous to businesses in every aspect. Some of its captivating benefits include:

1. Effective management of a team
   Employee desktop monitoring tools have made it easier for managers to look after in-house as well as remote teams without interrupting their schedules. They can periodically check on their work patterns, add tasks to their to-do lists, and give feedback on their productivity without manually reaching out to them.
2. A sheer invasion of employee’s activities
   Employers can have visual data of employee’s activities throughout the day with employee monitoring tools. They can track their each and every minute to help them manage their day wisely. 
3. Enhanced productivity
   With a sense of being tracked, the productivity levels of employees increase by 80%. Also, with monitoring tools they can keep a check on their productivity and give their best to rise in the company.
4. 100% Data Security
   Screen recording apps contribute to data security in multiple ways such as identifying and addressing bad practices, ensuring data protection compliance, and safeguarding against insider threats. 

With all the notable advantages that employee screen monitoring provides, there are also some unnoticed disadvantages that come with it. Know the pros and cons of employee screen monitoring to understand the tools deeply.

Pros: 

• Improved Productivity
  It helps you track the working patterns of your employees and take steps to help them improve their productivity.
• Prevents Burnout
  With a visible flow of work assigned to an employee, you can adjust the new tasks accordingly to prevent burnout in employees and make use of all the resources available.
• Improved Security
  When each activity of employees is monitored, the chances of confidential data leakage are near to impossible.
• Calculated Work process
  By providing employees with a visual roster of pending tasks, they are encouraged to proactively meet deadlines, thereby enhancing the efficiency of the work process.
• Responsible Employees
  Employees become more responsible with the installation of screen monitoring software to increase their productivity graphs

Cons:

• Lack of privacy
  Employee’s first concern is an invasion of privacy with the installation of desktop monitoring software. You have to assure employees that screen monitoring will enhance their performance and productivity and not contaminate their privacy.
• Impact of team culture
  With the anxiety of being watched constantly, the team can develop a lack of trust towards the company. In the race to be at the top, the relations of employees can also be hampered. You have to make your team understand the real purpose of screen monitoring software and create a soft environment to work together.
• Elevated Stress levels
  Being aware that their activities are constantly tracked, the stress level among employees also increases. 
• Legal Ramifications
  When implementing employee screen monitoring, it's compulsory to adhere to specific rules and regulations based on your geographical location. Ensure that your software complies with relevant norms and standards.

The prospect of being tracked constantly can significantly impact employee morale. To mitigate that, it is important to introduce the employee monitoring software to the team tactfully. Here are some points that facilitate a positive introduction of screen monitoring software.

• Explain Purpose
  Be transparent with your team. Explain to them the real purpose of implementing the desktop monitoring software. Make them aware of each and every aspect of the software, let them ask questions, and answer them honestly.
• Highlight Employee Benefits
  Demonstrate how the screen monitoring software is beneficial to the team or employees individually. Explain how they can check their own graphs and manage their performance to reap the benefits of being most productive.
• Involve your team
  Involve your team in selecting the right screen recording software for the company. Let them indulge in understanding the benefits of software.
• Introduce Privacy Policy
  Create a privacy policy for using the employee screen monitoring software where the privacy of employees is maintained and they are comfortable using the software

It is always mandatory to respect employees' privacy while conducting screen monitoring. Prosecute all the legal rules and regulations applicable to your region while bearing desktop tracking. Above all, be ethical during the monitoring process. Here are some tips you can use to monitor employees' screens in the most principled way perfectly.  

• Do not Target Specific Employees
  Using screen monitoring software to intentionally target a specific employee is ethically questionable and unfair. Any such action should be justified by valid reasons or avoided altogether.
• Delete Personal Data Instantly
  While using the automatic screenshot feature, sometimes employee’s personal data may get captured on the screen. Make sure you immediately delete those pictures, to maintain the privacy of employees. 
• Make employees aware
  Make employees aware of the screen monitoring software, its features, and usage in detail. Being aware of tracking, they can avoid indulging into personal stuff during work hours.
• Use screenshots lastly
  Consider using screenshots as a last resort while monitoring employees. Screenshots have the highest chance of invading employee’s privacy and they may get hampered with it. Keep the automatic screenshot feature close and choose to manual screenshots when comes to interrogation.

Are you still confused about the usage of employee screen monitoring software? Then ask yourself these questions. If your answer to any of these is YES then you are in urgent need of desktop monitoring software.

• Do I want to manage hybrid teams?
• Do I want an efficient and productive team?
• Is the company’s confidential data spread illegally?
• Do I want to manage my resources efficiently? 
• Are there any loopholes in company management that should be noticed and improved?

All these questions or queries will be solved after installing the right employee monitoring software for your company. It will allow you to make informed decisions to boost the growth of the company in all measures.

Employee monitoring software can bring a major change to your company. It can help you boost employee’s or the overall company’s productivity and performance while reducing costs at the same time. Here are some of the benefits that employee monitoring brings to your company.

• Accurate Clock-ins and Clock-outs
• Efficient business processes
• Increased Productivity
• Timely project deliveries
• Mitigation of inactive resources
• Cost saving